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Updated March 10, 2025

Bigfoot Daze Vendor Terms and Conditions

Thank you for being a part of Bigfoot Daze! To ensure a smooth, safe, and enjoyable event for everyone, please review the following Vendor Terms and Conditions. By applying to be a vendor at Bigfoot Daze, you agree to abide by these terms:

1. Vendor Booth Space

  • Food vendors will be grouped together in a designated area. 
  • Vendors who have paid for access to power will be located in a designated area.
  • Retail and nonprofit vendor spaces are allocated on a first-come, first-served basis.
  • Food vendors who are paying for electricity will be in a designated area. 
  • Booth sizes: 12×12 feet. If you need additional space, then additional 12 x 12 spaces can be purchased. These spaces can be contiguous.
  • All booth vendors must stay inside their designated 12 x 12 booth area.
  • Vendors are responsible for their own shade structures, booth setup, teardown, and maintaining a clean space during and after the event.

2. Booth Setup and Breakdown

  • Setup time: Vendors may begin setting up no earlier than 7:00 AM on the day of the event.
  • All vehicles must be off the event grounds by 9:00 AM for safety and crowd flow.
  • Event start time: Bigfoot Daze Parade begins at 10:00 AM.
  • Teardown: Booths must remain open until the event closes at 5:00 PM. Early breakdown is not allowed.

3. Vendor Fees

  • The vendor fee is $100 per space (Nonprofit booths are free/$50 for second booth)
  • Payment is due at the time of application.  
  • All booth fees must be paid at the time of application and your space is not reserved until payment has been received.
  • Refunds will be considered, only if cancellations are 2-weeks before the event. 

4. Permits and Insurance

  • Vendors must have all necessary permits to operate their booth (e.g., food handling, sales tax).
  • The health department will be at the event ensuring all food vendors have the proper permit.
  • Vendors selling food must provide a copy of their Humboldt County Temporary Food Facility Permit and must comply with local health regulations.
  • Insurance: Vendors are required to have their own liability insurance. Bigfoot Daze assumes no responsibility for injury, damage, or loss that may occur during the event.

5. Products and Services

  • Vendors are required to sell only the items approved on their application. Unauthorized products or services may be removed from the event.
  • No illegal items or items that violate any local laws or event policies may be sold.
  • Vendors selling food and beverages must comply with all health codes and ensure that food handling practices are safe and sanitary.
  • Product Limitations: To ensure variety, we allow only two booths per product type (e.g., Scentsy, Mary Kay, Pampered Chef, some food items). Handmade items are unique and are not limited.
  • Prohibited Items: Vendors CANNOT sell items with the phrases “Bigfoot Daze” or “Bigfoot Capital of the World.”

6. Electrical Needs

  • Electrical access is limited and must be requested in advance. There is an additional fee for electricity ($20).
  • Vendors must bring their own extension cords and power strips (min. 50 ft recommended).
  • Power is not guaranteed unless pre-arranged.

7. Waste and Clean-Up

  • Vendors are responsible for disposing of all trash within their booth area.
  • No littering: Please bring your own trash bags and ensure your area is clean after teardown.

8. Safety and Conduct

  • Alcohol and drugs: Consumption of alcohol or drugs is prohibited within the vendor area unless specifically authorized by the event organizers.
  • Behavior: All vendors are expected to act professionally and courteously to event staff, other vendors, and attendees.
  • Pets: All pets must be on a leash and under their owners control at all times. 
  • Vendors must comply with all safety regulations and event staff instructions at all times.

9. Liability

  • By agreeing to these terms, you release Bigfoot Daze, the Willow Creek Chamber of Commerce, and any affiliates from liability for personal injury, property damage, or loss during the event.
  • Vendors are responsible for their own property, including any displays, products, or equipment.

10. Cancellation and Refund Policy

  • If you must cancel your booth, please notify the event organizers as soon as possible.
  • Refunds will only be given if the event is canceled due to unforeseen circumstances (e.g., extreme weather, safety concerns).
  • Vendor cancellations must be made 2-weeks prior to the event in order to receive a refund. 

11. Event Changes

  • Bigfoot Daze reserves the right to make changes to the event schedule, layout, and vendor assignments if necessary. We will provide as much notice as possible for any significant changes.

Acknowledgement of Terms By submitting your application and payment, you acknowledge that you have read and agreed to these Vendor Terms and Conditions.